Job Description

• Oversee and supervise day-to-day operations of the administrative department and staff members.
• Lead, and evaluate administrative team members; review, and recommend improving administrative policies, systems, and procedures.
• Handle matters & concerns on Security, HSE measures, management of building, vehicles, housekeeping, and landscaping at the company premises.
• Ensure that the administrative offices operate smoothly and efficiently.
• Assist in developing and enforcing administrative budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events.
• Ensuring administrative offices are stocked with necessary supplies and all office equipment are working and properly maintained.
• Coordinate in planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Handle the collecting, organizing, and storing information using computers and filing systems.
• Fulfills administrative requirements on documentation and payment of bills, among others, on utilities, travels, housing and office supplies.
• Extend administrative support to ensure regulatory compliance of office on government permits and licenses.
• Supervise the vehicle maintenance manager to manage all vehicles repair and maintenance issues efficiently
• Supervise to manage all vehicles assignments to efficiently fulfill the in-town/out-town delivery requirements as well as vehicle request from all departments
• Supervise to manage all vehicle related inspection and audit function
• Supervise distribution to effectively and efficiently operate the Distribution Department functions
• Manage selection, evaluation and re-evaluation of Transporters yearly
• Manage transportation arrangement for the stocks to send branch offices for special cases in a timely manner
• Responsible for coordinating the storage, transportation, delivery of goods and cash collection.
• Manage customer service actives relating to the sales order fulfillment process; interface with sales, customers, and the principals to ensure customer satisfaction for those customer’s orders which are delivered directly from branch.
• Oversee and supervise day-to-day operations of the administrative
• department and staff members.
• Lead, and evaluate administrative team members; review, and recommend improving administrative policies, systems, and procedures.
•  Handle matters & concerns on Security, HSE measures, management of building, vehicles, housekeeping, and landscaping at the company premises.
• Ensure that the administrative offices operate smoothly and efficiently.
• Assist in developing and enforcing administrative budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events.
• Ensuring administrative offices are stocked with necessary supplies and all office equipment are working and properly maintained.
• Coordinate in planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Handle the collecting, organizing, and storing information using computers and filing systems.
• Fulfills administrative requirements on documentation and payment of bills, among others, on utilities, travels, housing and office supplies.
• Extend administrative support to ensure regulatory compliance of office on government permits and licenses.
• Supervise the vehicle maintenance manager to manage all vehicles repair and maintenance issues efficiently
• Supervise to manage all vehicles assignments to efficiently fulfill the in-town/out-town delivery requirements as well as vehicle request from all departments
• Supervise to manage all vehicle related inspection and audit function
• Supervise distribution to effectively and efficiently operate the Distribution Department functions
• Manage selection, evaluation and re-evaluation of Transporters yearly
• Manage transportation arrangement for the stocks to send branch offices for special cases in a timely manner
• Responsible for coordinating the storage, transportation, delivery of goods and cash collection.
• Manage customer service actives relating to the sales order fulfillment process; interface with sales, customers, and the principals to ensure customer satisfaction for those customer’s orders which are delivered directly from branch.
• Manage the process of product receiving and data entry system for saleable in a timely manner
• Manage product picking and delivery in a timely manner
• Minimize errors in picking and data entry system
• Ensure the products are stored according to their required storage temperature
• Manage temperature monitoring and recording
• Manage and record housekeeping and Pest Control as plan
• Manage Shelf Life Control as per FEFO
• Ensure product segregation within all warehouse storage area are in place by product batch, expiry and status
• Ensure minimize damage, extra cost and human error as per KPI
• Prepare and maintain product traceability system
• Ensure standard of storages are optimized in compliance with specified SOPs
• Ensure all reports and urgent requirements are done in timely manner
• Schedule weekly cycle count and submit the report
• Provide feedback upon the request of any other parties in a timely manner
• Ensure all products, pallets, places, racks, shelves, packaging materials, walkways, dust bins and designated area are kept cleaned all the time
• Follow company’s rules & regulations
• Perform other relevant duties that may be assigned by Management from time to time.

Job Requirement

• Excellent interpersonal communications with highly perceptive abilities.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Analytical, knowledgeable, and organized with a proactive attitude,
• Exceptional leadership and time, task, and resource management skills.
• Ability to plan for and keep track of multiple tasks, projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• At least a Bachelor’s degree in business administration, management or a related field
• At least five (5) years of experience as an Admin. Manager in charge with administrative managerial duties, office and building management, preferably in manufacturing and trading setting
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

How to Apply: Please apply to hr.recruitment@pacific-aa.com.