Admin Manager - Health Care Product: 1 Post (Male/Female)

AA Medical Products Ltd.
Lashio, Myanmar
Full Time
Posted
1 month ago

Job Description

  • Oversee and supervise day-to-day operations of the administrative department and staff members.
  •  Lead, and evaluate administrative team members; review, and recommend improving administrative policies, systems, and procedures.
  • Handle matters & concerns on Security, HSE measures, management of building, vehicles, housekeeping, and landscaping at the company premises.
  • Ensure that the administrative offices operate smoothly and efficiently.
  • Assist in developing and enforcing administrative budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events.
  • Ensuring administrative offices are stocked with necessary supplies and all office equipment are working and properly maintained.
  • Coordinate in planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
  • Handle the collecting, organizing, and storing information using computers and filing systems.
  • Fulfills administrative requirements on documentation and payment of bills, among others, on utilities, travels, housing and office supplies.
  • Extend administrative support to ensure regulatory compliance of office on government permits and licenses.
  • Supervise the vehicle maintenance manager to manage all vehicles repair and maintenance issues efficiently
  • Supervise to manage all vehicles assignments to efficiently fulfill the in-town/out-town delivery requirements as well as vehicle request from all departments
  • Supervise to manage all vehicle related inspection and audit function
  • Supervise distribution to effectively and efficiently operate the Distribution Department functions
  • Manage selection, evaluation and re-evaluation of Transporters yearly
  • Manage transportation arrangement for the stocks to send branch offices for special cases in a timely manner
  • Responsible for coordinating the storage, transportation, delivery of goods and cash collection.
  • Manage customer service actives relating to the sales order fulfillment process; interface with sales, customers, and the principals to ensure customer satisfaction for those customer’s orders which are delivered directly from branch.
  • Oversee and supervise day-to-day operations of the administrative
  • department and staff members.
  • Lead, and evaluate administrative team members; review, and recommend improving administrative policies, systems, and procedures.
  •  Handle matters & concerns on Security, HSE measures, management of building, vehicles, housekeeping, and landscaping at the company premises.
  • Ensure that the administrative offices operate smoothly and efficiently.
  • Assist in developing and enforcing administrative budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events.
  • Ensuring administrative offices are stocked with necessary supplies and all office equipment are working and properly maintained.
  • Coordinate in planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
  • Handle the collecting, organizing, and storing information using computers and filing systems.
  • Fulfills administrative requirements on documentation and payment of bills, among others, on utilities, travels, housing and office supplies.
  • Extend administrative support to ensure regulatory compliance of office on government permits and licenses.
  • Supervise the vehicle maintenance manager to manage all vehicles repair and maintenance issues efficiently
  • Supervise to manage all vehicles assignments to efficiently fulfill the in-town/out-town delivery requirements as well as vehicle request from all departments
  • Supervise to manage all vehicle related inspection and audit function
  • Supervise distribution to effectively and efficiently operate the Distribution Department functions
  • Manage selection, evaluation and re-evaluation of Transporters yearly
  • Manage transportation arrangement for the stocks to send branch offices for special cases in a timely manner
  • Responsible for coordinating the storage, transportation, delivery of goods and cash collection.
  • Manage customer service actives relating to the sales order fulfillment process; interface with sales, customers, and the principals to ensure customer satisfaction for those customer’s orders which are delivered directly from branch.
  • Manage the process of product receiving and data entry system for saleable in a timely manner
  • Manage product picking and delivery in a timely manner
  • Minimize errors in picking and data entry system
  • Ensure the products are stored according to their required storage temperature
  • Manage temperature monitoring and recording
  • Manage and record housekeeping and Pest Control as plan
  • Manage Shelf Life Control as per FEFO
  • Ensure product segregation within all warehouse storage area are in place by product batch, expiry and status
  • Ensure minimize damage, extra cost and human error as per KPI
  • Prepare and maintain product traceability system
  • Ensure standard of storages are optimized in compliance with specified SOPs
  • Ensure all reports and urgent requirements are done in timely manner
  • Schedule weekly cycle count and submit the report
  • Provide feedback upon the request of any other parties in a timely manner
  • Ensure all products, pallets, places, racks, shelves, packaging materials, walkways, dust bins and designated area are kept cleaned all the time
  • Follow company’s rules & regulations
  • Perform other relevant duties that may be assigned by Management from time to time.

Job Requirement

  • Excellent interpersonal communications with highly perceptive abilities.
  • Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
  • Analytical, knowledgeable, and organized with a proactive attitude,
  • Exceptional leadership and time, task, and resource management skills.
  • Ability to plan for and keep track of multiple tasks, projects and deadlines.
  • Familiarity with budget planning and enforcement, human resources, and customer service procedures.
  • At least a Bachelor’s degree in business administration, management or a related field
  • At least five (5) years of experience as an Admin. Manager in charge with administrative managerial duties, office and building management, preferably in manufacturing and trading setting
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

How to Apply: Please apply to hr.recruitment@pacific-aa.com.